Microsoft Office editions available at CU Boulder
- Microsoft 365 Online: Online version of Outlook, Excel, Word, PowerPoint and OneNote.
- Microsoft 365 Online plus desktop apps: Includes Microsoft 365 Online plus the desktop apps for Outlook, Excel, Word, PowerPoint and OneNote.
- Microsoft 365 desktop apps for shared devices: The Microsoft 365 desktop apps licensed specifically for shared devices. This product may be used on devices located in computer labs or libraries, or with shared team or kiosk devices.
- Office Professional: The Office Professional version of Outlook, Excel, Word, PowerPoint, Publisher and Access. Office Professional uses an older type of license that generally must be purchased separately. Therefore, OIT recommends Microsoft 365 Online plus desktop apps, which is included in most of the Microsoft licenses issued to employees and students.
Eligibility
| CU Boulder Affiliation | Microsoft 365 Online | Microsoft 365 Online plus desktop apps | Microsoft 365 desktop apps for shared devices | Office Professional |
|---|---|---|---|---|
| Alumni | ||||
| Emeritus | ||||
| Faculty & Staff | ||||
| Persons of Interest (POIs): Types A & B | ||||
| Persons of Interest (POIs): Types C & D | ||||
| Retirees | ||||
| Shared Devices* | ||||
| Students | ||||
| Campuses | Boulder | Boulder | Boulder | Boulder |
*Shared devices includes computer labs, kiosks, libraries and team devices.
Conditions
The software can be used for:
- Academic teaching & learning
- Academic research
- Administrative (university business)
The software can't be used for:
- Commercial purposes (for profit)
- Non-academic research
Where the software can be installed
| Device Type | Microsoft 365 Online | Microsoft 365 desktop apps | Microsoft 365 desktop apps for shared devices | Office Professional |
|---|---|---|---|---|
| Personally Owned Devices | ||||
| University-Owned Devices (including shared devices) |
Other conditions
Single-user devices (faculty and students)
- Use of Microsoft 365 Online and the Microsoft 365 desktop apps is restricted to the licensed user.
- The Microsoft 365 desktop apps may be installed on up to five eligible devices, including computers, tablets and mobile devices.
Single-user devices (faculty only)
- Office Professional may be installed on one eligible device.
- Use of the Office Professional installation is restricted to the licensed user.
Shared devices
- Anyone with access to the device can use the desktop apps; sign-in is not required. Without sign-in, email and OneDrive are unavailable.
- Licensed users can sign in if they choose to have access to their email and OneDrive.
- See How to get it for further instructions.
Shared devices in computer labs and libraries
A designated and openly accessible computer lab or library may install Office Professional on shared devices for free.
Cost
See Conditions for descriptions of where and how the software may be used.
| CU Boulder Affiliation | Microsoft 365 Online | Microsoft 365 Online plus desktop apps | Microsoft 365 desktop apps for shared devices | Office Professional |
|---|---|---|---|---|
| Faculty, Staff and Emeritus | Free | Free | Not available | Free |
| Persons of Interest (POIs): Types C & D | Free | Not available | Not available | Not available |
| Shared Devices (e.g., kiosks, team devices) | Free | Free | Free | $75 |
| Shared Devices (computer labs, libraries) | Free | Free | Free | Free |
| Students | Free | Free | Not available | Not available |
How to get it
Microsoft 365 Online
Visit the Microsoft 365 Online page for information about how to log in.
Microsoft 365 desktop apps
- Open Microsoft 365 Apps & Devices.
- Select Install Office to download and install the Office apps.
- If prompted, enter your IdentiKeyUsername@colorado.edu and IdentiKey password to activate the applications on your device.
Microsoft 365 desktop apps for shared devices
Device-based licensing
For Windows devices enrolled in Secure Computing, request a Microsoft 365 device license by emailing oitsoftware@colorado.edu using the format below.
Device license request format
Subject: Request for M365 Office device license
Body:
- Device name: <enter the device name>
- Device department: <enter the department name>
- Device contact: <enter a contact name>
- Contact email: <enter the contact's email address>
Office Professional
Faculty & staff (single-user devices)
Contact your local IT administrator for assistance with downloading and installing Office Professional.
Shared devices
For macOS computers and Windows devices not enrolled in Secure Computing, an Office Professional license may be purchased by following the process outlined on the Microsoft Select Plus webpage.
Support
If you need assistance, please contact the IT Service Center at oithelp@colorado.edu or 303-735-4357.
